Fall Festival FOOD VENDOR/EXHIBITOR Rules and Regulation and Form

FOOD Vendor/Exhibitor

Rules and Regulations

Pocomoke City Annual Fall Festival

October 6, 2012

The Downtown Pocomoke Association and the City of Pocomoke are hosting the Annual Downtown Fall Festival in Pocomoke City, Maryland.

Any obligations, releases, waivers or hold harmless items provided in this agreement with the Downtown Pocomoke Association and the City of Pocomoke City, shall be conclusively deemed to apply without exception to the City of Pocomoke, and/or any other agency or organization involved with the planning of this festival.

The success of the Annual Downtown Pocomoke Fall Festival depends on the parties fulfilling these rights, duties and obligations.

Dates/Time: October 6th, 2012, 10:00am – 3:00pm

Location: Downtown Pocomoke City. Your space will be assigned when you pay. You will likely be placed along Market Street or Clarke Street, between Second & Front Streets. These streets will be blocked off. You will be told to set up either in the street or on the sidewalk.

Exhibit Fees: Application is attached for a 10 X 10-ft. space. The fee for a 10ft X 10ft space is $25.00. (The fee for 10ft X 20ft is $50.00)

Booth assignments will be made at Association’s sole discretion, based on availability and on the date each paid application is received.

Electric: Vendor/Exhibitor must provide own extension cord(s), three-way adaptor plug,

and additional lighting. There is a charge for those booths needing electric. (extra charge)

You must bring your own canopy/tents, table and chairs

and whatever you feel you need.

Signage: Signage is the responsibility of the Vendor/Exhibitor and must comply with the specification as stated below. Vendor/Exhibitor will be permitted to display signs identifying the Vendor/Exhibitor and goods and/or services with prices that are being offered to the public. Vendor/Exhibitor will be permitted to distribute handouts, brochures, flyers, and other promotional materials within the confines of assigned exhibit space only. Signage can in no way conflict with or be contrary to the stated purpose of the Annual Downtown Pocomoke Fall Festival.

Restrictions: Vendor/Exhibitor is not allowed to sell knives, guns, swords, poppers, silly string or any paraphernalia deemed by the Downtown Pocomoke Association or Police Department to be unsuitable for this event.

 Insurance: Before a Food Vendor is permitted to sell or display any item, the Vendor is required to provide a certificate of public liability insurance in a form acceptable to the Downtown Pocomoke Association and the City of Pocomoke, naming the Downtown Pocomoke Association and the City of Pocomoke as additional insured. Food Vendors must also fill out forms supplied by the Worcester County Health Department and have them returned by the date that the Worcester County Health Department has provided on such forms. Those that have not returned these forms on time will not be allowed to set up at the festival and money will not be returned. It is the vendor’s responsibility to have them sent in on time.

Food vendors must post their Worcester County Health Department permits during the festival.

Security: Neither the Downtown Pocomoke Association nor the City of Pocomoke shall be responsible for lost or stolen items. Each Vendor/Exhibitor is expected to secure their area and its contents at the end of each day.

The Exhibitor hereby agrees to indemnify and hold harmless the Downtown Pocomoke Association and the City of Pocomoke for any loss that may occur through theft, vandalism, fire or acts of God.

Liability: The Vendor/Exhibitor is entirely responsible for the assigned booth/exhibit space and agrees to reimburse the City of Pocomoke for any damage to floors, walls, doors, buildings and/or grounds, sustained within such space during the period of time the Vendor/Exhibitor has contracted for (including move-in and move-out).

Trash: Vendor/Exhibitor is expected to provide for trash collection in booth and to empty that trash into receptacles provided by the festival.

Payment: Payment is due with application no later than September 15, 2012, assuming space availability at that time.

Set-up

Removal: Move-in and set-up on Saturday, October 6th, between 8:00am and 9:30am. All booths must be fully set up and operational by 9:45am and remain open until 3:00pm

Compliance: The Vendor/Exhibitor must comply with all Vendor/Exhibitor Rules and Regulations relating to the Annual Downtown Fall Festival. These Rules and Regulations are to be considered an integral part of the attached registration form.

We look forward to seeing you at the

Annual Downtown Fall Festival!

Thank you!

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Food Vendor Form

Pocomoke City Annual Fall Festival

October 6, 2012

Registration Deadline: September 15

Forthcoming Rules and Regulations will be considered an integral part of this Registration Form.

1. Contact Person: ______________________________________________

2. Company Name: _____________________________________________

3. Mailing Address: _____________________________________________

4. Telephone: __________________

5. Email: ______________________________________

7. List your complete menu proposed food. To preserve the integrity of each food vendor’s market, this menu will be screened and a final approved menu returned with your confirmation. Only items on the approved menu will be allowed for sale at the festival. There will be no duplication of food items.

____________________________________________________________

8. Please describe any electrical needs: ____________________________________________________________

9. Please reserve space as follows: (include all that apply)

Fees: $25 deposit per vendor, for a 10ft x 10ft space ($50 for 10ft x 20ft)

Free for non-profit, 501(c)3 organizations.

Number of Spaces ___________Amount Enclosed $__________

Please make checks payable to: Downtown Pocomoke Association

Mail completed form and checks to:

Angela Manos, City Hall, 101 Clarke Avenue, Pocomoke City, Maryland · 21851

Questions? Call: 410.603.1178, or Email: downtownpocomoke@gmail.com

Payment in full due by September 28, 2011*

Signature of Authorized Representative: ____________________________

*Early registrants may benefit from being included in marketing materials for the event.